One universal truth about 1:1 meetings is that consistency is very important. This is one of the reasons that all Briefs for a role are due on a specific day. While this works for the vast majority of managers, there are some that simply can't do this for a multitude of valid reasons. We have a smart calendaring solution in the works, but until it launches here are some interim solutions that we've developed with the support of our customers.
1. Have every direct fill out the Brief on the same day. This is the best solution if 1:1 meetings move around or get pushed off the calendar. Our customers tell us that this approach works when meetings move around because each direct knows when the Brief is due and when to dedicate time to filling it out and thinking through their answers. If the meeting occurs a few days after the Brief is due, both the directs and you can can quickly review its contents; a task made easier with our upcoming mobile interface.
2. A Role for the beginning of a week and a role for the end of the week. If times are set and meetings are consistently hit, our managers prefer this approach. If you like your questions in an existing Brief, you can copy that Brief, assign it to a new role, and then move the specific users for the new timing over to the Brief. This does add some additional overhead in managing questions, but some mangers prefer it since it allows them to be more reactive to any new information learned mid-week.
3. A role for everyday of the week. We have a couple managers that utilize this approach. For most managers, this may be overkill and does not provide much value over approach 2, but the most diligent mangers will want to ensure that if something comes up Monday, it's covered in the 1:1's on Thursday.
These are all interim solutions that have been successfully utilized by our customers for years to facilitate and improve their 1:1 meetings. If want more information or some help in using one of these solutions, let us know.